Legal entity management software: Everything you need to manage entities, compliance, and documents

Built by legal entity management specialists with over 10 years of experience

NEWTON combines legal entity management, compliance tracking, and document automation in one platform built for teams working across jurisdictions. You get full visibility into ownership structures, deadlines, and responsibilities.

From shareholder management and bank account oversight to invoice processing and approval workflows, NEWTON handles multi-jurisdictional complexity without making your work harder.

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Overview: What are NEWTON’s Core Features?

NEWTON offers a robust suite of features designed to provide a single source of truth. Explore how our platform can enhance your business operations and ensure compliance with ease.

Legal Entity
Management

Compliance
Management

Security, Access Rights,
and Audit Trail

Document
Management

Reports

Asset Management

Structure Chart

Legal Entity Management

Centralize, Organize, and Optimize Your Entity Data

NEWTON’s Legal Entity Management centralizes and organizes essential data, including registration numbers, shareholders, boards of directors, legal documents, and much more. Custom data fields and change logs are also supported. It ensures high data quality standards and task management through to-do lists, enhancing overall efficiency and accuracy.

Dashboard screenshot showing two screens with in-depth views of projects and their associated entities.

Centralize and Manage Data

Organize all your basic data, including registration numbers, shareholders, directors, and related documents. Manage responsibilities and assets efficiently.

Project Organization

Our structure charts group legal entities under projects and visualize even vastly complex structures.

Define Custom Fields

Tailor data fields to fit the specific needs of your organization, ensuring all relevant information is captured and managed.

Data Quality Rules

Implemented rules maintain highest data quality standards, ensuring that all information is accurate, consistent, and reliable.

Visualize Entity Structures

Display shareholder information, shares, and more to understand and present complex structures clearly.

Compliance Management

Ensure Timely and Effective Compliance

NEWTON’s Compliance Management allows you to create, manage, and stay informed about your company’s compliance obligations. With comprehensive task tracking, assignment capabilities, and reminders, it simplifies complex requirements and ensures timely adherence to all compliance activities.

A compliance tasks dashboard displaying corporate and tax compliances. Tasks include the approval of annual accounts, with statuses and due dates. A 3D graphic element is in the foreground.

Streamlined Compliance

Manage different types of compliance tasks, domestic and international, corporate and tax, KYC, UBO, and everything you need.

Task Tracking

Display all compliance tasks in one place with filtering options to never miss a deadline.

Assign Responsibilities and Set Reminders

Designate tasks to specific team members and set reminders to ensure timely completion of all compliance activities.

Related Documents

Task related documents, such as board meeting minutes, or convening notices are managed easy to find.

Invoice Approval

Manage simple or complex workflows
Payables overview in NEWTON entity management software showing vendor invoices by category, date, and status with linked document preview.

The AP Approval Module allows you to set up approval workflows for single entities or groups of entities such as projects. You can define exceptions by cashbook category and monitor the entire process in real time.

Comprehensive reports highlight urgent invoices, while automated notifications remind responsible users to take timely action. This ensures transparency, accountability, and full traceability at every stage.

Invoice upload tool in NEWTON displaying a scanned invoice and editable form fields for vendor, entity, category, and VAT data entry.
Invoice approval interface in NEWTON showing approver options to approve, decline, or hold vendor invoices with full payment details.

    Invoice Management

    From upload to final approval, NEWTON helps you stay on top of every invoice and see what needs attention next.

    Approval Workflow

    Depending on the invoice category, one or more approvers can be assigned. Every step is documented, and can include comments or notes for full context for the next approver.

    Vendor Management & Reporting

    Detailed reports give you insights by vendor, category, entity, or project. You can track outstanding amounts, approval progress, and recurring payments in one clear view.

    Document Management

    Simplify Document Creation and Tracking

    The structure of document types can be defined according to your needs and customized to the situation. It makes sure everyone in your team will find the information they are looking for.

    NEWTON’s Document Management allows you to use templates or custom Word files for quick and accurate document creation, and automate document generation to save time and reduce errors. It offers comprehensive management with features like dates, statuses, assignees, expiration reminders, and custom fields for thorough tracking.

    Comprehensive Management

    Add dates, statuses, and assignees to your documents for easy tracking and management. Includes expiration dates with reminders and custom fields for additional data.

    Automated Document Creation

    Generate documents automatically, saving time and reducing errors.

    Template Management

    Use our templates or upload custom Word files to create documents quickly and accurately.

    Security, Access Rights,
    & Audit Trail

    Accountability and Data Protection

    Streamline user, role, and group management with robust permission controls, safeguard data integrity with stringent encryption, and uphold transparency through comprehensive audit trails.

    SSO login provides a convenient user experience.

    User and Group Management

    Effortlessly manage user, role and group data with advanced permission settings.

    Data Security

    Ensure data protection and compliance with GDPR.

    Audit Trail

    Maintain a reliable audit trail for all actions, enhancing transparency and accountability.

    Reports

    Gain Actionable Insights and Tailored Reporting

    Newton comes with many pre-defined reports, but it also has a customizable report generator for special purposes.

    Export functionality is provided supporting Excel, CSV, and TAB. Structure charts can be exported as PNG, SVG or PDF.

    Insights and Analysis

    Gain valuable insights into your entity management and compliance processes. Several predefined reports will help.

    Customizable Reporting

    Create detailed reports on specific needs.

    Optional Modules:

    Optimize banking and cash flow with Treasury, Accounts Payable Approval, and seamless integration

    Treasury

    AP Approval

    Rest API

    Try NEWTON’s Entity Management solutions

    Start 14‑day free trial now!

    Compliance, document handling, asset management, and more

    NEWTON makes it easy to handle entity management, compliance tracking, document handling, etc. Learn how our platform can change how you manage your business operations while maintaining effortless compliance.